The National Women’s History Museum (NWHM) seeks a Director of Finance and Administration (DFA) to oversee finance and operations with as needed IT and human resources support.  In this role, the Director of Finance and Administration is the chief financial professional reporting directly to the President and working closely with the entire NWHM team, the Board Treasurer, and the Audit and Finance Committees. Specific responsibilities include directing and managing the Museum’s finances and operations, as well as overseeing specific human resource administration and IT decisions and operations.

This position is a critical part of our organization and requires a leader who has not only strong financial and technical skills but also the ability to communicate effectively, who enjoys collaborating with colleagues, and wants to share in the future of a growing organization.

About the National Women’s History Museum

The National Women’s History Museum is at a pivotal moment in its history as it expands its presence and impact, having opened its first multi-year, physical exhibition in Washington, D.C. in March 2023. Building on its 27-year mission to recognize the untold and underrecognized achievements of American women, NWHM is the leading virtual national women’s history museum bringing women’s stories to life through contemporary storytelling, education, and collaborative community-building. NWHM will grow its extensive virtual programming along with innovative physical exhibitions, lectures, artistic performances and more. The Museum has business offices in Alexandria, VA, and our physical exhibition is in downtown Washington, DC. www.womenshistory.org

Specific Responsibilities:

Financial Management:

• Work hand-in-hand with the CEO and Finance Committee to manage cash flow, growth planning and implementation of strategic plan;
• Oversee annual financial planning; directly responsible for developing the budget in consultation with the department heads;
• Provide monthly reports about the organization’s financial status (Statement of Financial Position, Statement of Activities, Cash Flow) and presentations for the CEO, Finance Committee and Board;
• Complete the annual audit with an Independent CPA firm in partnership with the Audit Committee;
• Ensure that all appropriate financial documents are filed on a timely basis including the Form 990, state and local tax returns and related filings;
• Oversee business insurance and lease agreement;
• Oversee payroll and benefits, including the retirement plan;
• Ensure efficient functioning of all financial systems – payroll, bill payment system and so forth;
• Help track project/program budgets and expenditures for grants;
• Oversee all back-end retail store reporting analytics and monitor inventory internal controls for the entire cycle from purchase, inventory management, and fulfillment through an external resource.
   

Operations:

• Oversee the VOIP telecommunications software as its administrator;
• Manage the cloud-based file sharing system as its administrator;
• Oversee office operations and matters relating to the Alexandria facility including equipment acquisition and maintenance.

Human Resource Administration:

• “Own” employee benefits, working with the providers to ensure that the benefits are comprehensive, meaningful, and competitive;
• Serve as our employee ombudsman and advocate in partnership with our external HR Consultant;
• Serve as the internal point of contact for personnel policies and procedures;
• Maintain employee files and ensure they are secure and confidential;
• Coordinate the annual review process, half-year check-ins, and 90-day reviews for new employees;
• Ensure the Employee Handbook is current and user-friendly;
• Support Grant reporting needs from a financial reporting perspective.

Qualifications:

Background/Experience:

• At least ten years of successful financial leadership and management roles in ideally a non profit organization; 
• Bachelor’s degree in Finance, Accounting, or Business Administration is required; CPA, MBA is preferred.
   

Skills and Accomplishments:

• Ability to approach finance from a high, strategic level, but also able to execute well at a technical level in an organization that is growing;
• Demonstrated knowledge of a broad range of financial activities including long-range planning, cash flow projection modeling, budgeting, accounting with experience writing and managing operating budgets and coordinating an audit;
• Experience with online and cloud-based financial planning, management, and executional software – bill.com, Asana, QuickBooks online, Deluxe.com, …
• Knowledge of  Generally Accepted Accounting Principles and Code of Federal Regulations;
• Ability to build trust with and facilitate collaborations among diverse stakeholders, including a multicultural and cross-generational staff and external partners;
• Past experience working with organizations sponsored by grants from a reporting perspective.

Work Style and Personal Characteristics:

• A demonstrated commitment to the mission and vision of the National Women’s History Museum;
• A demonstrated commitment to Diversity, Equity, Inclusion, and Accessibility;
• Ability to multi-task in a fast-moving organization;
• Operates in a self-motivated manner and take deadlines/commitments seriously;
• An interest in working in and love of collaboration with all of the members of the NWHM staff;
• An entrepreneurial spirit, because ideas happen all the time at NWHM.
   

NWHM is an EEO employer.

The salary range for this position is $110,000 - $125,000, commensurate with experience.

Residents in the Metropolitan DC area are preferred, although work can be remote.

We offer a full range of employee benefits including a 403 (b) savings plan with an employer match.