Executive Administrator/Board Secretary

The National Women's History Museum seeks a highly motivated, resourceful, and detail-oriented professional to serve as Executive Administrator/Board Secretary. This position will report to the President and CEO and will work closely with senior staff and the Board of Directors. The EA/Board Secretary provides exceptional support, including coordinating Board meetings, calendar management and meeting preparation for the executive office and senior leadership team, and communicating with other staff teams. With excellent interpersonal and organizational skills and a commitment to responsive service, the EA is proactive in anticipating needs and balancing multiple priorities. The person in this role can handle confidential and time-sensitive information with the highest degree of integrity and is willing to support advancement of the Museum’s culture and work on racial equity. The role requires a highly resourceful and responsive individual with effective leadership and team building abilities, emotional intelligence, self-motivation, and strong attention to detail. The EA will join the institution at a unique moment in the Museum's history as we move into our first physical site in Washington, D.C. The position provides an excellent opportunity to learn the business of not for profit management.
 
This position is located in Alexandria, VA and will be partially virtual. Applicant must have reliable access to internet.
 
ESSENTIAL RESPONSIBILITIES:
 
Executive & Administrative Management
  • Provide support and communication to the CEO and President, which includes research and correspondence; scheduling; maintaining confidential matters; and supporting strategic planning efforts.
  • Proactive management style and ability to work well with staff, Board, and multiple constituents.
  • Act as staff liaison for access to the president.
  • Manages and oversees all aspects of weekly staff meetings.
  • Coordinates travel arrangements and manages event-related materials for CEO.
  • Oversee the dissemination, tracking, and compiling of annual staff evaluations.
  • Additional duties as assigned, including administrative work that supports Museum operations.
 
Board/Committees Management
  • Act as a liaison to the Board of Directors, which includes scheduling; maintaining records; organizing all Board of Directors’ meetings and taking minutes; drafting Board and Committee meeting agendas, preparing, organizing, and distributing the Board of Directors’ packet.
  • Write, proofread, edit, facilitate, and file meeting minutes, Board governance documents, and reports requiring multiple senior leadership input.
  • Update and maintain various Board documents and tracking worksheets on a regular basis.
  • Schedule and organize various virtual, in-person, or hybrid meetings and events and manage the preparation for those meetings and events as needed. This includes managing the logistics of all Board and Board Committee meetings and activities and working with senior staff to prepare and distribute Committee meeting agendas and materials in a timely manner.
  • Lead the planning of meeting agendas, track committee work plans, coordinate meeting materials, and draft and obtain the approval of meeting minutes.
  • Prepare on-boarding materials and coordinate the orientation of new Directors.
  • Assist Governance Chair in support of governance procedures and policies.
 
Minimum Qualifications
  • Bachelor's Degree
  • Minimum of five years of experience working with executive leaders, preferably in non-profit or philanthropic organization(s).
  • Excellent attention to detail.
  • Strong written and verbal communication skills, including proofreading.
  • Ability to work well with others at varying levels in an organization.
  • Organizational skills that reflect ability to prioritize multiple tasks with attention to detail and timelines, and ability to adapt to changing circumstances.
  • Demonstrated initiative and proactive approach to problem-solving with decision-making capability.
  • A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or is usually of a personal or sensitive nature.
  • Highest level of integrity and ability to handle confidential information with discretion.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, DocuSign, Adobe Acrobat, Google Docs.
  • Experience within the museum and/or non-profit sector(s) a plus.
 
Salary: $60,000-$70,000, commensurate with experience.

Please note, this is a hybrid position (virtual/in person) that requires some routine in-person work in our Alexandria, VA administrative offices, as well as in other Washington, D.C.-area locations as needed. To that end, we can only consider candidates local to the Washington, D.C. metro area.
 
To be considered for this position, please fill out this application form and submit a resume and letter of interest (in Word or PDF) that outlines your qualifications. Incomplete applications will not be considered. This position will be open until filled. No phone calls, please.

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The National Women’s History Museum considers all applicants for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. In addition, the National Women’s History Museum complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. The National Women’s History Museum also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.